BearSchedule
Workforce & Resource Planning for Service Businesses
Plan Your Team. Cover Every Role. Eliminate Scheduling Chaos.
BearSchedule helps service businesses manage staff, positions, and rooms in one simple weekly planner.
Why scheduling becomes chaos
Who works Friday evening?
Do we have 2 waiters or just 1?
Is therapy room 3 already occupied?
Who replaces Maria if she's absent?
Nobody knows who's available for a swap
Employees keep calling to check their schedule
More than a calendar
Positions
Define roles like Waiter, Therapist, Supervisor. Assign each employee to one or more positions and build your schedule around real operational needs.
Coverage Rules
Set minimum staffing requirements per shift. BearSchedule warns you when a time slot is understaffed β before it becomes a problem.
Rooms & Resources
Allocate therapy rooms, stations, or equipment. Avoid conflicts and double bookings with automatic conflict detection.
Every Employee Has the App
Your team carries their schedule in their pocket β on Android & iOS.
View Schedule Anytime
Employees can check their weekly shifts, assigned rooms and positions from their phone β no calls, no confusion.
Instant Change Notifications
When the schedule changes, everyone affected gets a push notification immediately. No missed updates.
Admin Announcements
Send general notifications to your whole team or specific groups β meeting reminders, policy changes, or urgent updates.
Availability & Swap Requests
Employees can mark their availability and request shift swaps directly from the app. Admins approve with one tap.
Coming soon on
See Coverage at a Glance
Positions and rooms as rows, days as columns. Click any cell to see who's assigned to each shift.
| Mon | Tue | Wed | Thu | Fri | Sat | Sun | |
|---|---|---|---|---|---|---|---|
π½οΈWaiter | |||||||
πSupervisor | |||||||
π¨βπ³Cook | |||||||
π₯Therapy Room 1 | |||||||
π₯Therapy Room 2 |
Intelligent Staffing Validation
AI-powered validation that catches problems before they happen β smart enough to help, simple enough to use.
Highlights understaffed shifts
Instantly see which time slots don't meet your minimum coverage rules.
Detects missing supervisors
Get warnings when a shift is missing a required supervisory role.
Suggests available staff
See who's available and qualified to fill an open slot with one click.
Prevents room conflicts
Automatic detection when two sessions are booked in the same room at the same time.
Balances weekly hours
Distributes shifts fairly so no one is overworked or underused.
AI-powered auto-fill
One click and AI fills empty slots with the best available staff based on skills, availability and fairness.
Utilization Heatmap
See which rooms and resources are over or underused throughout the week.
| Room | 08:00 | 09:00 | 10:00 | 11:00 | 12:00 | 13:00 | 14:00 | 15:00 | 16:00 | 17:00 | 18:00 | 19:00 | 20:00 | 21:00 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Therapy Room 1 | ||||||||||||||
| Therapy Room 2 | ||||||||||||||
| Therapy Room 3 | ||||||||||||||
| Meeting Room | ||||||||||||||
| Station A | ||||||||||||||
| Station B |
Simple, Transparent Pricing
All plans include core scheduling features. Pick the tier that matches your team size and needs.
Starter
- Weekly shift planning
- User roles & permissions
- Custom weekly hours
- Break logic
- Basic announcements
- Basic statistics
- Mobile app for employees
- Push notifications
Professional
- Everything in Starter
- Positions (Waiter, Therapist, etc.)
- Minimum staffing rules
- Role-based coverage validation
- Conflict detection
- Room & resource allocation
- Staffing coverage warnings
- Smart Staffing Assistant
Business
- Everything in Professional
- Multi-location support
- Advanced analytics & reports
- Utilization heatmaps
- AI staffing optimization
- Forecast-based suggestions
- Overtime tracking
- Priority support
β All plans include a 14-day free trial. No credit card required.
Plan your next week without chaos.
Join service businesses that run smoother schedules with less effort.
Start Free Trial